ALABAMA COUNSELING ASSOCIATION   n   Leadership Handbook


 

 

 

EXECUTIVE
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EXECUTIVE COUNCIL


 


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LEADERSHIP STRUCTURE

 

The Alabama Counseling Association is led by a representative body of leaders who act in behalf of the interests and concerns of the members.  The leadership team is called the ALCA Executive Council and is comprised of the Officers, Chapter Presidents, Division Presidents, Committee Chairs, and Special Function Managers.

 

Some positions are elected, some are appointed.  Some positions hold voting privileges, some do not.  All members of the Executive Council have speaking privileges at all Executive Council meetings.

 

Each member of the Executive Council is a statewide leader who performs a vital function and assists in the administration of the Alabama Counseling Association.

 


OFFICERS

 

Executive Director (Appointed / Permanent / Non-Voting)

 

Executive Officers (Elected / Voting)

 

President

President Elect             

Past President                          

Secretary                                 

Treasurer                                 

Historian

 

Chapter Presidents (Elected / Voting)

 

Chapter I

Chapter II

Chapter III

Chapter IV

Chapter V

Chapter VI

Chapter VII

Chapter VIII

Chapter IX

 

Division Presidents (Elected / Voting)

 

ALACES

ALAMCD

ALASERVIC  

ALASGW

ALCCA

ALDARCA

ALMHCA

ALSCA

ALAMFC

ALCDA

ALAAOC

ALGBTICAL

ALAADA

 

Standing Committee Chairs (Appointed / Voting)

 

Awards & Resolutions / National

Awards & Resolutions / State  

Budget & Finance (Treasurer)

Bylaws (Parliamentarian)                      

Govt & Professional Relations / National

Govt & Professional Relations / State

Ethics                                      

Membership                            

Program (President Elect)        

Publications (Past President)    

Nominations & Elections (Past President)

Professional Standards

Publicity/Public Relations (Historian)

 

Special Committee Chairs (Appointed / Non-Voting)

 

CEU Coordinator                    

Chapters & Divisions Coordinator

Endowment Fund                    

Graduate Students                   

Hospitality                               

Current Issues                         

Leadership Development         

Strategic Planning (Past President)

Research & Evaluation

Professional Development        

Annual Conference

 

Special Functions (Appointed / Non-Voting)

 

Parliamentarian                        

Legal Counsel                                      

Alabama Board of Examiners in Counseling

State Dept of Education Liaison

State Dept of Mental Health Liaison

ACA Liaison                           

Journal Editor                          

Newsletter Editor                                

List Serve Moderator              

Retired Counselors Group                   

Chi Sigma Iota Liaison             

Circle of Presidents

Special Needs Accommodations

 


OFFICIAL DUTIES

 

PRESIDENT

 

The President shall be elected from among the individual members of the Association and shall serve one year, beginning May 1 and ending April 30. The President shall preside at all business meetings of the Association and shall be chairperson of the Executive Council. The President shall be an ex-officio member of all standing and special committees.

 

The President shall appoint the Chairs of all Standing and Special Committees except as denoted otherwise in the bylaws. The official delegates to ACA shall be the President and President-Elect with Secretary and Treasurer as alternates, in that order. The expenses of the President and President-Elect to attend national and regional meetings shall be paid by the Association.

 

PRESIDENT-ELECT

 

The President-Elect shall be elected from among the individual members of the Association and shall serve one year as President-Elect, beginning May 1 and ending April 30. The President-Elect shall assume the office of President at the completion of the one-year term as President-Elect.

 

The President-Elect shall be chairperson of the Program Committee and shall act as the President in the absence or incapacity of the President as determined by the Executive Council. The President-Elect shall select Annual Conference speakers a year in advance.

 

The official delegates to ACA shall be the President and President-Elect with the Secretary and Treasurer as alternates, in that order. The President-Elect in conjunction with the Executive Director shall be responsible for organizing the Spring Planning Retreat. The expenses of the President and President-Elect to attend national and regional meeting shall be paid by the Association.

 

PAST-PRESIDENT

 

The Immediate Past-President shall be a voting member of the Executive Council. The Immediate Past-President shall be a member of the Budget and Finance Committee. The Immediate Past-President shall serve as chairperson of these committees: Nominations and Elections, Publications, Strategic Planning.

 

HISTORIAN

 

The Historian shall be elected from among the individual members of the Association and shall serve for one year, beginning May 1 and ending April 30. The Historian shall serve as Chairperson of the Publicity Committee. The Historian shall collect all materials which are to be submitted to the Executive Director for the archives by June 1 of each year. These materials shall include, but are not limited to official minutes of the Executive Council Meetings. Each Executive Council member shall provide copies of designated materials to the Historian. By May 15, each officer or chairperson shall pass to the Historian the remainder of any historically significant material.

 

The Historian shall collect the following: official minutes of each Executive Council meeting, written reports from each committee, task force, chapter and division, a copy of the Treasurer's report, all official publications, and Bylaws, when amended. The Historian shall prepare a scrapbook which shall include Fall Workshop program; news letters from each division and chapter.

 

SECRETARY

 

The Secretary shall be elected from among the individual members of the Association and shall serve one year, beginning May 1 and ending April 30. The Secretary shall keep accurate minutes of all proceedings of the Association and the Executive Council.

 

The official delegates to ACA shall be the President and President-Elect with the Secretary and Treasurer as alternates, in that order. The Secretary shall receive all motions made at the Executive Council meetings in written form.

 

The Secretary shall support and coordinate, along with the Executive Director, conference pre-registration. The Executive Director will inform the Association's secretary of specific responsibilities as these may vary from year to year.

 

TREASURER

 

The Treasurer shall be elected from among the individual members of the Association and shall serve for two years. The Treasurer shall supervise the receipt and disbursement of all funds with the approval of the President in accordance with the policies and procedures of the Association and its Bylaws. The Treasurer shall hold an honesty bond.

 

The Treasurer shall serve as the Chairperson of the Budget and Finance Committee. The Treasurer shall assist with the registration process at Spring Retreat. The Treasurer shall supervise the financial process. The official delegates to ACA shall be the President and President-Elect with the Secretary and Treasurer as alternates, in that order.

 

EXECUTIVE DIRECTOR

 

The Executive Director shall attend all meetings of the ALCA Executive Council and Annual Conference Committee.  The Executive Director shall arrange for revision, printing and distribution of ALCA materials, including membership forms, Annual Conference registration and pre-registration forms, election ballots, and publications.

 

The Executive Director shall receive and process all applications submitted to ALCA.  The Executive Director shall coordinate pre-registration and on-site registration for Annual Conference and provide reports on such activity to the Executive Council and membership.

 

The Executive Director shall respond to approved requests from ALCA Divisions, Chapters and members. The Executive Director shall maintain, process and distribute as required all pertinent ALCA membership materials. The Executive Director shall receive from the Historian and maintain all historical and archival materials, including annual reports from Chapters, Divisions and interest sections.

 

The Executive Director shall contribute information to the newsletter, journal and other public media as appropriate. The Executive Director shall maintain the ALCA calendar and function as a clearinghouse for membership regarding meeting dates and events. The Executive Director shall handle correspondence as needed under the direction of the President and Executive Council. The Executive Director shall provide quarterly reports to Executive Council on membership, Executive Director activities, and other pertinent information.

 

The Executive Director shall attend as requested meetings of Chapters and Divisions. The Executive Director shall serve as site selection chair for the Annual Conference. The Executive Director shall maintain, under the Treasurerís direction and supervision, the financial affairs of the Association. The Executive Director shall perform other such duties as may be assigned by the President or Executive Council. The Executive Director shall maintain the ALCA listserv and website. The Executive Director shall supervise the ALCA legal counsel and maintain the legal advisory service.

 

 

 

 


ALABAMA COUNSELING ASSOCIATION   n   Leadership Handbook