ALABAMA COUNSELING ASSOCIATION n Leadership Handbook
POLICIES & PROCEDURES
DEFINITION OF COUNSELING
The Practice of Professional Counseling:
The application of mental health, psychological or human development principles, through cognitive, affective, behavioral or systemic intervention strategies, that address wellness, personal growth, or career development, as well as pathology.
Professional Counseling Specialty:
A Professional Counseling Specialty is narrowly focused, requiring advanced knowledge in the field founded on the premise that all Professional Counselors must first meet the requirements for the general practice of professional counseling.
of ALCA is over 2,000 statewide, with over 1500 Licensed Professional
Counselors (LPC) certified by the Alabama Board of Examiners in
ALCA networks with nearly 50,000 counseling professionals across the United States and in 50 foreign countries through the ACA. ALCA provides continuing educational opportunities, advocacy services and leadership training for its members.
ALCA provides divisions and interest groups which represent the following areas:
School counseling at all levels
Clinical mental health counseling
Marriage and family counseling
Career development counseling
Counselor education and supervision
Licensed professional counseling
Group process counseling
Religious, ethical and spiritual values in counseling
Multicultural issues in counseling
Lesbian, gay, bisexual and transgender issues in counseling
Retirement and aging issues in counseling
ALCA OFFICIAL BYLAWS
All Officers, Chapter Presidents, Division Presidents, and Committee Chairs are expected to be familiar with the ALCA Constitution and Bylaws. All Officers, Chapter Presidents, Division Presidents, and Committee Chairs are expected to perform their duties within the guidelines and according to the rules and regulations set forth in the ALCA Constitution and Bylaws.
ARTICLE I. NAME AND MISSION
Section 1: Name
The name of this association shall be the Alabama Counseling Association, herein after referred to as the Association, ALCA, or the Alabama Counseling Association. The name of the association as well as those of each of its chapters, divisions, and interest sections shall remain solely the property of ALCA and shall remain with ALCA in the event of a chapter, division, or interest section leaving the association.
Section 2: Mission
This association is a branch of the American Counseling Association. It seeks to implement through its activities the enhancement of individual human development throughout the life span and to promote the counseling profession.
ARTICLE II. MEMBERSHIP
Section 1: Types of Membership
Professional Members shall hold a master’s degree or higher in counseling or a closely related field from a college or university that was accredited when the degree was awarded by one of the regional accrediting bodies recognized by the Council for Higher Education Accreditation. Professional Members must present proof of academic credentials upon request.
Regular Members shall include persons whose interests and activities are consistent with those of the Association, but who are not qualified for Professional Membership. All rights and privileges of Professional membership shall be extended to Regular members.
Student Members shall be graduate students who are not employed full-time in a counseling-related position and who are actively engaged in a program of study in counseling, guidance or student personnel. Student members shall pay one-half (˝) of regular state dues and one-half (˝) of division dues. All rights and privileges of Professional Membership shall be extended to Student Members.
Retired Members shall be former Professional or Regular Members who have retired. Retired Members shall pay one-half (˝) of the regular State dues and one-half (˝) of Division dues. All rights and privileges of Professional Membership shall be extended to Retired Members.
Life Members shall be those persons who have served the Association (including its antecedent organizations: Alabama Guidance Association, Alabama Guidance and Personnel Association, Alabama Association for Counseling and Development) as President. Life Membership shall include Membership in the Association, one (1) Chapter and two (2) divisions. Presidents are given a Past-President’s Award which includes Life Membership, at the conclusion of their term. All rights and privileges of Professional Membership shall be extended to Life Members.
Emeritus Membership may be granted by a majority vote of the Executive Council to members who have reached the age of sixty-five (65) years. Emeritus Members shall be exempt from the payment of dues to the Association, but shall retain all rights and privileges of Professional Membership.
Special Membership criteria may be prescribed and established by the Executive Council in accordance with the Bylaws of this Association.
Section 2: Application for Membership
Persons desiring to become members of the Association must make application to the Association during the dues-paying period of May 1 through April 30. Membership in the Association requires membership in one (1) Chapter and in at least one (1) Division. Membership becomes effective upon approval of the application and the payment of dues.
Section 3: Dues
Association Membership dues are paid annually for the fiscal year May 1 to April 30.
The dues of this Association shall be established by a two-thirds (2/3) vote of the Executive Council and shall be unified. The Executive Council shall adopt a dues amount at its Annual Spring Planning Retreat for the next year. The new dues will be effective at the beginning of the next Membership dues - paying period.
A Chapter, Division or Interest Section desiring to change its membership dues shall have its Membership’s approval of the dues change and shall present its request for approval of a dues change not later than the Annual Winter Meeting of the ALCA Executive Council. The new dues will be in effect as of the beginning of the next Membership dues-paying period
All monies collected by the ALCA in its unified dues of both the ALCA and for each chapter, division, and internal section will become the sole property of the ALCA in the event of a chapter, division, or internal section leaving the ALCA.
Section 4: Voting
Voting membership shall be either (1) type-active professional or regular membership or those afforded those rights.
Section 5: Severance of Membership
A member may be dropped from membership for any conduct that tends to injure the Association or to affect adversely its reputation, or that is contrary to or destructive of its mission according to the Bylaws of the Association and/or ACA Code of Ethics.
A member shall be dropped from membership for the nonpayment of dues.
ARTICLE III. OFFICERS
Section 1: Officers and Terms of Office
The officers of this Association shall be:
3) Immediate Past President
Section 2: Nomination and Election of Officers.
The Nomination and Elections Committee shall conduct the annual election of officers by ballot, mailed to the voting members of the Association by the first week of January. The ballots shall be counted and the Nominations and Elections Committee shall announce the officers' names by the first week of February.
Nominations for Alabama Counseling Association offices shall be made by Chapters and Divisions. Each Chapter and Division shall have the right to submit to the Nominations and Elections Committee the name of no more than one (1) candidate to be placed on the ballot for each office. Each candidate shall be a member in good standing of the American Counseling Association.
The selection of candidates by the Nominations and Elections Committee shall be from among the individual members of the Association and shall take place during the Annual Conference and Fall Workshop. Candidates shall be announced and presented at the business session of the membership at the Annual Conference and Fall Workshop.
All elective officers, with the exception of the Treasurer, shall serve for one year, beginning May 1 and ending April 30. The Treasurer shall serve for two years. The President-elect shall assume the office of President at the completion of the one-year term as President-Elect.
Section 3: Duties of Officers
The President shall preside at all business meetings of the Association and shall be the Chairperson of the Executive Council. The President shall be an ex-officio member of all Standing and Special Committees. The President shall appoint a Parliamentarian who will serve as Chair of the Bylaws Committee. The President shall be covered by Security Bond.
The President-Elect shall be the Chairperson of the Program Committee and shall assist the President in the absence or incapacity of the President as determined by the Executive Council.
The Immediate Past President's duties shall include, but not limited to, serving as Chair of the Nominations and Elections Committee, Chair of the Publications Committee, and Chairperson of the Strategic Planning Committee.
The Secretary shall keep accurate minutes of all meetings of the Association and the Executive Council. The secretary shall provide copies of the minutes for all members of the Executive Council.
The Treasurer shall administer the receipt and disbursement of all funds with the approval of the President in accordance with the policies and provisions of the Association and its Bylaws. The Treasurer shall serve as the Chairperson of the Budget and Finance Committee. The Treasurer shall be covered by Security Bond.
The Historian will collect all materials which are to be submitted to the Executive Director by June 1 of each year. These materials shall include, but are not limited to, official minutes of each Executive Council meeting, official publications of the Association, membership rosters, amended bylaws, official correspondence, and any other historically significant materials. The Historian shall serve as Chairperson of the Publicity Committee.
ARTICLE IV: EXECUTIVE DIRECTOR
Section 1: Term of Position
The Executive Director shall be appointed by the Executive Council and shall serve at its pleasure.
Section 2: Selection Process
The President, serving as Chairperson, shall appoint a committee from among the Executive Council, to seek applicants for the Executive Director position. This committee shall review the applicants' qualifications and recommend a qualified applicant to the Executive Council for its approval.
Section 3: Duties
The duties of the Executive Director shall be determined by the Executive Council and shall be reviewed on an annual basis. The Executive Director shall be covered by Security Bond.
ARTICLE V. EXECUTIVE COUNCIL
Section 1: Composition
Voting members of the Executive Council shall be the elective officers, Immediate Past-President, Chairpersons of all Standing Committees, and one (1) representative from each chartered Chapter, Division, and Interest Section of the State Association. The Executive Council representative from each Chapter, Division, or Interest Section shall be the President or Chairperson of the Chapter, Division, Interest Section or Standing Committee of his/her designee, or a person designated by the President. Non-voting members of the Executive Council shall include the Editors of the Journal and the Quarterly, the Chairpersons of Special Committees and the Presidents-Elect of the Chapters and Divisions.
No voting member shall have more than one (1) vote unless he/she is the official designate for another voting member.
Section 2: Powers and Functions of the Executive Council
The Executive Council shall have the power to act for the Association in the interim between meetings of the Association in accordance with the policies of the Association established at regular meetings. A majority of all voting members of the Executive Council shall be required to transact business.
The Executive Council shall have the power to fill vacancies in its offices occurring between regular meetings of the Association except in the office of the President. If the President should be unable to complete a full term, he/she shall be immediately succeeded by the President-Elect, who shall complete the term of the President and the term to which he/she was elected. In the event that the President and the President-Elect are both unable to complete a full term, the Executive Council shall appoint an Interim President who shall serve until the next regularly scheduled election, at which time a President shall be elected in addition to the regularly elected officers.
The Executive Council shall hold quarterly meetings to conduct the business of the Association.
ARTICLE VI. COMMITTEES
Section 1: Standing Committees.
The Standing Committees of this Association shall be: Awards and Resolutions Committee, Budget and Finance Committee, Bylaws Committee, Government and Professional Relations Committee, Membership Committee, Nominations and Elections Committee, Professional Standards Committee, Program Committee, Publications Committee, Publicity Committee, Ethics Committee, and Strategic Planning Committee. Chairpersons will serve one year.
Section 2: Composition and Functions of Standing Committees
The Awards and Resolutions Committee shall facilitate the services of the Associations to its membership by reviewing for possible continuation previous awards, soliciting and considering new awards, preparing and revising guidelines for each award, and submitting information to the Executive Council for action. The committee shall be composed of one (1) representative from each Chapter and Division. The Chairperson shall be appointed by the President with the approval of the Executive Council.
The Budget and Finance Committee shall maintain financial records of the Association and shall recommend to the Executive Council a proposed budget for the annual operation of the Association. The committee shall be composed of the President, President-Elect, immediate Past-President, a past Treasurer, and the Treasurer, who shall serve as Chairperson.
The Bylaws Committee shall supply the membership with accurate copies of the Bylaws and shall propose amendments to them when deemed appropriate. The Chairperson shall be the Parliamentarian.
The Government and Professional Relations Committee shall serve as the official liaison between this Association and the State Department of Education, the State Department of Mental Health, the American Counseling Association Government Relations Committee; national, state, and local elected officials; and other agencies. The committee shall actively pursue liaison and support legislation which reflects the mission of this Association. Each Division may select one (1) representative to this Committee. The Chairperson shall be a member of the Executive Council appointed by the President with the approval of the Executive Council.
The Membership Committee shall promote interest in membership in this Association among all eligible persons in this State, and shall be responsible for the coordination of membership activities of the Association. The Chairperson shall be a member of the Executive Council appointed by the President with the approval of the Executive Council.
The Nominations and Elections Committee shall conduct the nominations and elections of the Association, and review and recommend procedures for carrying out the annual election in accordance with the nominations and elections policies as adopted by the Executive Council.
The Nominations and Elections Committee shall consist of six (6) members including the Chairperson.
The immediate Past-President of the Association shall serve as Chairperson. The other members shall be a Past-President of the Association appointed by the President and subject to confirmation by the Executive Council, two (2) members elected by the Chapter Representatives to the Executive Council, and two (2) members elected by the Division Representatives to the Executive Council. These Chapter and Division Representatives are to be elected at the first meeting of the Executive Council in that fiscal year.
The term of office for members of the Nominations and Elections Committee is one (1) year. Members may not serve consecutive terms, nor may any member be a candidate for elective office of the Association while a member of the Nominations and Elections Committee.
The Professional Standards Committee shall promote the Association's concerns for professionally trained and/or certified counselors filling positions in public and private settings within the State. With the approval of the Executive Council, this committee shall represent the Association's views regarding certification and licensure of professional counselors within the State. This Committee shall select nominees, subject to Executive Council approval, for submission to the Governor of Alabama for appointment to the Alabama Board of Examiners in Counseling. This action shall be taken by the Committee in accordance with the Code of Alabama, 34-8A-4. Recommendations for nominees will be solicited broadly from all Association members and Licensed Professional Counselors and from all readily identifiable organizations and associations affected directly by the activities of the Alabama board of Examiners in Counseling.
Each Division may select one (1) member for representation on this committee. The Chairperson shall be a member of the Executive Council appointed by the President with the approval of the Executive Council.
The Program Committee shall plan all official programs of the Association. The Chairperson shall be the President-Elect.
The Publications Committee shall establish publications policy and shall nominate persons at the appropriate time to serve as Editors of the two (2) official publications of the Association and to serve on the Editorial Boards of these two (2) publications. The committee shall be composed of the three (3) past presidents, with the immediate Past-President serving as the Chairperson.
The Publicity Committee shall publicize the activities of the Association through the news media, and shall keep scrapbooks, records, and other material of historical significance to the Association. The Chairperson shall be the Historian.
The Ethics Committee of the Association is responsible for educating the membership as to the Association's ethical standards and for keeping the membership informed of any changes in the ethical standards an/or in the policy and procedures for handling complaints of ethical violations. The committee consists of seven (7) appointed members, representing school counselors, college/university professionals, private practitioners, agency counselors and two (2) members appointed by the ALCA President-Elect subject to confirmation by the ALCA Executive Council. The Chairperson shall be a member of the Executive Council appointed by the President with the approval of the Executive Council.
The Strategic Planning Committee shall annually recommend to the Executive Council a three-year strategic plan and shall monitor the implementation of the plan. The planning process shall be patterned after the American Counseling Association's strategic planning model. The Committee shall meet at least twice annually (once prior to the Summer Executive Council Meeting and once prior to the Fall Executive Council Meeting). The Committee shall be composed of five (5) Past-Presidents, the President, the President-Elect, the Executive Secretary, two (2) Chapter Presidents, and two (2) Division Presidents. Additional members may be appointed by the President with Executive Council approval. The Immediate Past-President shall serve as Chairperson.
Section 3: Standing Committees Co-Chairpersons
The President may appoint Co-Chairperson for a Standing Committee. Both Chairpersons sit as members of the Executive Council with only one (1) designated vote.
Section 4: Special Committees
The President and/or the Executive Council may appoint Special Committees and their membership. The Chairperson of each Special Committee shall serve at the pleasure of the president and shall be a non-voting member of the Executive Council.
Section 5: Reports
Each committee shall transmit a written report at each Executive Council meeting.
ARTICLE VII. PUBLICATIONS
Section 1: Official Publications
The Alabama Counseling Association Journal and the Quarterly shall be the official publications of the Association and shall be distributed without additional charge to all members of the Association in good standing.
Section 2: Editorial Boards
The Editorial Board of the Journal shall consist of one (1) member from each of the Divisions of the Association.
The Editorial Board of the Quarterly shall consist of one (1) member from each of the nine (9) Chapters of the Association.
The Publications Committee, working with Chapter and Division Presidents, will recommend to the Executive Council candidates from each of the Chapters and Divisions who are qualified and willing to serve on the Editorial Board. The Executive Council shall retain authority of appointment of Editorial Board members, and authority to relieve an Editorial Board member of his/her duties upon the recommendation of the Publications Committee.
Members of both Editorial Boards shall serve three (3) years rotating terms, beginning on May 1 of a given year and ending on April 30 three years later.
Section 3: Editors
Editors must be members of the Alabama Counseling Association.
Applications for the positions of Editor of the Journal and Editor of the Quarterly shall be received and reviewed by the Publications Committee, who shall make recommendations for both positions to the President and the Executive Council, who shall retain authority for appointment to the positions.
Editors shall serve for three (3) year terms, which may be renewable one (1) time. Appointments to the position of Editor shall be made one (1) year before the beginning of the term in which the Editor is to serve.
The Editor of the Journal shall receive and evaluate all manuscripts proposed for publications in the Alabama Counseling Association Journal.
The Editor of the Quarterly shall receive and evaluate all articles proposed for publication in the Alabama Counseling Association Quarterly.
Each Editor shall, with the assistance of the Editorial Boards, be responsible for accomplishing the tasks and adhering to the policies as outlines in the Association's Publication Guidelines.
Editors shall serve as non-voting members of the Executive Council.
Section 4: Editor Designee
The Editor Designee shall be identified one (1) year prior to assuming the position of Editor. He/she shall serve as an apprentice during the final year of an Editor's term, supporting him/her in the accomplishment of the duties of the Editor.
ARTICLE VIII. MEETING
This Association shall have at least one (1) regular statewide meeting each year, at which time the business of the Association shall be conducted. This meeting shall be held in the Fall and shall be designated as a Workshop. Other meetings may be held on the recommendation of the Executive Council with approval of the membership.
ARTICLE IX. QUORUM
Professional and Regular Members and those afforded that status present at any regular meeting of the Association shall constitute a quorum for the transactions of the business of the Association.
ARTICLE X. NATIONAL REPRESENTATION
The President of the Association shall be its official delegate to the Branch Assembly and its official representative to the American Counseling Association.
ARTICLE XI. CHAPTERS
A Chapter may be chartered by the State Association using geographical determinants in accordance with the purposes of the Association.
A Chapter must submit a constitution or a set of Bylaws with the officers for the Chapter to the Parliamentarian of the State Association for evaluation with the National and State Bylaws.
The Executive Council of the State Association shall have the power to charter Chapters based upon the foregoing procedures and documents.
Each chartered Chapter shall transmit a written report at each Executive Council meeting.
ARTICLE XII. DIVISIONS
The Association shall include State Divisions representing specialized areas of interest in counseling.
A State Division must submit a constitution or a set of Bylaws with the officers for the Division to the Parliamentarian of the State Association for evaluation with the Bylaws of the National Association, the corresponding National Division and the Association.
A State Division shall be chartered by the corresponding National Division in accordance with the purposes and Bylaws of that National Division and consistent with the Bylaws of the National Association and the Association.
Each chartered State Division shall transmit a written report at each Executive Council meeting.
ARTICLE XIII. INTEREST SECTIONS
The Association may include one or more Interest Sections which are not qualified to be a Chapter or Division.
In order to become an Interest Section, a Professional Member must petition the Executive Council for Interest Section status. An Interest Section is a group of individual Members showing common interest not met by any current Chapter or Division. To receive initial Interest Section status, the petition must contain the names, addresses and signatures of fifty (50) ALCA Professional or Regular Members.
The purposes and activities of an Interest Section shall be in compliance with the Bylaws of the Association.
The Executive Council shall have the power to grant or revoke Interest Section status pursuant to the rules adopted for that purpose.
An Interest Section shall be free to conduct its affairs but shall do so in compliance with the Bylaws of the Association and the rules for Interest Sections. All members, directors and officers of an Interest Section must be Professional or Regular Members.
An Interest Section is entitled to ex officio, non-voting participation in Executive Council meetings. It may adopt its own name, but must be identified on all information sources as "An Interest Section of the Alabama Counseling Association."
ARTICLE XIV. BUSINESS AFFAIRS OF THE ASSOCIATION
Section 1: Association Year
The fiscal and governance year of the Association shall be May 1 - April 30.
Section 2: Annual Budget
The Executive Council shall adopt and implement an Annual Budget.
Section 3: Severable or Transferable Interest
No member shall have any severable or transferable interest in the property of the Association.
Section 4: Control and Management
All property of the Association shall be subject to the control and management of the Executive Council. Any accumulation or disposal of real property, except upon dissolution of the Association, must be approved in advance by the Executive Council.
Section 5: Disposal upon Dissolution
Upon dissolution of the Association, none of its property shall be subject to any of the members and all of such property shall be transferred to such other organization(s) as the Executive Council shall determine to have purposes and activities most nearly consonant with those of the Association, provided that such organization(s) shall be kept under Section 501(c) (3) of the Internal Revenue Code or corresponding provision of the Internal Revenue laws.
Section 6: Appropriation of Association Funds
No appropriation of Association funds shall be made except pursuant to the authority of the Executive Council.
The Executive Council shall adopt an annual budget. (See Article XIV, Section 2)
Section 7: Dissolution of a Chapter, Division or Organizational Affiliate
The ALCA Executive Council shall have the power to revoke the charter of a State Division, Chapter or Interest Section when deemed in the best interest of the Association to do so.
Before any final action can be taken by the Executive Council, a notice of intent to dissolve must first be passed by a majority of the Executive Council. Officers of the Division, Chapter or Interest Section will be notified in writing of the reasons for the proposed action. The Division, Chapter or Organizational Affiliate will then have a minimum of six months to effect remedial measures or otherwise bring itself into compliance.
At the next Executive Council meeting following the six month period, a majority vote of the Executive Council would then be required for dissolution of or other action regarding the Division, Chapter or Interest Section.
Should a Division, Chapter or Interest Section wish to disband, a vote by the majority of its officers is required to petition the ALCA Executive Council. Once the ALCA President receives the petition, it must be passed by a majority of the Executive Council at its next meeting. For a merger, this same procedure should be followed for like groups. An endorsement by the accepting Division, Chapter or Interest Section will also be required.
All property, assets and use of the name of a dissolved Division, Chapter or Interest Section will revert back to the ALCA.
Section 8: Association Liability
Through Membership and participation in Association activities, Members do acknowledge the good intentions of the Association and its officers, directors and agents and do agree to hold harmless the Association and its officers, directors, and agents unless such actions are caused by the gross negligence or willful misconduct of the Association, its officers, directors or agents.
ARTICLE XV. NONDISCRIMINATION
There shall be no discrimination against any individual on the basis of ethnic group, color, creed, gender, sexual orientation, age, record of public offense, and/or disability.
ARTICLE XVI. RULES OF ORDER
Robert's Rules of Order, Newly Revised, as from time to time amended, shall govern the proceedings of all bodies of the Association except where otherwise specified in these Bylaws.
ARTICLE XVII. AMENDMENTS
These Bylaws may be amended at any regular meeting of the Association provided the proposed amendment has been distributed to the membership at least fifteen (15) days prior to the meeting.
ALABAMA COUNSELING ASSOCIATION n Leadership Handbook