Good luck to all the
hardworking Alabama Connection team members at each location! Have fun!
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AlaConn Team Member Contact List
PROMO NOTES
As the date of this major annual event draws near,
mass publicity should be in place. Please post lots of flyers around your campus as early as possible. Give your students lots of good advance warning on the
arrival of this event. Get the word out early using a variety of media (flyers,
e-mail, class announcements, banners, etc.). Delayed or light promotion can
easily kill this event. You can obtain your flyers by clicking on the link
below.
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Publicity Materials
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Press Release
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QR Code
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Send E-Mail to Public Relations Chair
WEBSITE NOTES
This year we have added a
new on-line registration feature. Recruiters and reps can now
register easily and quickly via the website. They can pay by
check/invoice or by credit card.
The Alabama Connection website is
intended to be a one-stop location for students and recruiters alike.
Recruiters can visit the website and click on the Recruiter Link to
register for the Grad School Expo as a participating admissions
representative. And students can visit the website and click on
the Student link to obtain information about attending the local Grad
School Expo in their area.
Remember, any graduate or professional school representative who calls you with
questions about the event can easily gain access to all the information he or
she needs by simply visiting our website. Please refer all interested recruiters
and representatives directly to our official website for everything they need to
register for the event. There is no reason to obtain their name or address in
order to mail them an invitation. All they need to do is go to our website. Help
facilitate this process with any and all callers you encounter.
www.alabamaconnection.org
Also, please create a link from your school's website to the Alabama
Connection website. Create one link for both recruiters and students.
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Send E-Mail to Website Manager
TREASURER NOTES
Any accounting-related questions you might have should be addressed to
out State Treasurer, Keith Cullen (at AUM). He can assist you with
any concerns you might have about expenses and reimbursement.
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Send E-Mail to Treasurer
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Allocation Request Form
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Check Request Form
EVALUATION NOTES
It is
important to solicit feedback our visiting recruiters as to the quality of our
event. For that purpose, we have provided official evaluation forms for
you to use. Remember to distribute and collect these forms at each site
and to utilize an overall evaluation form at the last site.
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Site Evaluation Form
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Overall Evaluation Form
SITE COORDINATOR RESOURCES
As the team members in each location (or site)
meet to begin planning their local event and making arrangements for
their specific grad school expo, determining the tasks and duties will
become critical. Assigning the tasks and duties will, of course, become
even more critical.
Posted here for use by the coordinators and team members at each site is
a sample duties checklist. Feel free to use this template as a guideline
for creating your own checklist for your particular site. Not all
items on the checklist will apply to all sites. Adapt this
template to the specific needs of your site.
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Sample Duties Checklist
EVENT ITEMS
A door prize is to be given out at each site at
the end of the event. The prize is awarded to one of the recruiters or
reps and usually decided by a drawing. Each site is given $100 to be
used for a cash prize. Each site may decide whether to award one
prize ($100) or two prizes ($50) or four prizes ($25). The winner
of the door prize should sign a receipt.
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Door Prize Receipt
All student attendees are
asked to sign in as they arrive for the event.
It is helpful to identify which school they represent. Site
coordinators may want to use a separate sign-in sheet for each local
school.
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Sign In Sheet
In case you need to distribute
extra copies of the official parking permit to any of your visiting
recruiters, click here.
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Parking Permit
QUESTIONS/INFO
Any questions you have about the
overall event (registration, logistics, locations) should be directed to
Clint Lovelace (Auburn University) who is the
contact person for inquiries from the public.
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E-Mail to State Coordinator
Any questions you have about our mailing list should be directed to
Tammy White at University of West Alabama.
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E-Mail to Database Manager
Any questions you have about the registration process (particularly
regarding payment) should be directed to Keith Cullen at Auburn
University Montgomery.
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E-Mail to Treasurer
Any questions you have about
publicity or our website should be directed to Michael Lebeau at
Birmingham-Southern College.
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Send E-Mail to Public Relations Chair
